Schools

Inside an account, a school holds one or more libraries. The libraries each have their own catalog and policies, but they share one set of patrons, homerooms, and branding — and that shared layer is what the school owns.

What a school owns, and what it shares

A school owns the things that span its libraries. Each school has:

• Its own patron roster. Patrons belong to the school, so one patron can borrow from any library in it against a single record.
• Its own homerooms — the teacher-and-students groups, scoped to the school rather than to a library.
• Its own holiday calendar and academic year start — the closed periods that affect due dates across every library in the school.
• Its own staff — the people who work in the school and the access they carry.
• Its own profile — name, logo, color, and timezone, plus the grade range it serves.

What a school does not own is the catalog or circulation. Those belong to each library: its items and copies, policies, notice settings, and OPAC are all per-library.

Two libraries, one set of people

Because patrons and homerooms live at the school, a lower and an upper school running as two libraries under one school share the same roster — a student keeps one record and one set of holds no matter which library they borrow from — while each library still keeps its own catalog and policies.

School staff and roles

The people who run a school carry a role in each school they work in:

• Admin — full control of the school: roster, calendar, staff, settings, and creating or removing libraries.
• Standard — the everyday operational role.
• Limited — a reduced role for narrower desk work.

On top of the role, a staff member can hold an optional per-library library-manager grant, which adds control over a specific library’s catalog, policies, and OPAC.

School staff is separate from account governance: an account owner handles billing and the set of schools but isn’t automatically a school admin, and a school admin isn’t automatically an account owner. The full capability matrix is on Staff users.

Multiple schools under one account

Most institutions need only one school. You’d add a second when you genuinely run more than one campus — a multi-campus school or a diocese, for example. The schools share the account’s single subscription, so there’s no second bill, but they’re otherwise independent: each has its own libraries, patrons, catalog, calendar, and staff, and they don’t share that data.

A new school joins an existing account rather than standing on its own; an account owner adds one from the account overview.

See also

• Accounts — the level above the school, where billing and account owners live.
• Libraries — what a single library owns and shares.
• School settings — the field-by-field reference for branding, grades, and the calendar.
• Homerooms — why homerooms are school-scoped.
• Staff users — the three school roles and the library-manager grant.